Nowadays when it comes to online marketing, and the Internet as a whole, so many people are being added to so many email lists. They’re being bombarded constantly by broadcasts, follow-ups, and promotions. Before long – a lot of these people start to filter out these emails and stop trusting the art of emails altogether. Throughout this blog, let’s take a closer look at email marketing tips and how to use email marketing effectively to better engage with your audience.

Just because your audience might be filtering their emails doesn’t necessarily mean that email marketing is ineffective. As a matter of fact, it’s more effective now than ever before. When you considering how many people are connected digitally, with their computers, smartphones, and tablets – you realize there’s a huge market out there that you can get your message in front of.

The issue that a lot of marketers and list owners run into is that they just don’t quite know how to produce content for their email list that entices their subscribers to open, read, and take action.

This is because a lot of these marketers don’t take the time to learn the art of copywriting and even how to properly interact with their subscribers and their audience. They see their list as a profit machine and don’t treat the subscribers as humans, rather just numbers.

Here you will learn 10 top tips for writing effective email content and additional tricks of the trade that can improve the quality of your list. Find out more about 5 Simple Steps to steal these Email Marketing Strategies and Best Practices here.

Email Marketing Tips

Poorly crafted emails will generate additional emails back & forth, which potentially eating up more of your time. Worse, they can drive unnecessary calls to your most costly channel – your phone. And at that point, customers are bound to be angry and frustrated.

Here are some tips for writing email responses that are both thorough and appropriate:

1. Format your response so that it’s easy to read on a screen. Do not write an email using very long sentences, which are lengthy horizontally. Each line must be short. Ideally, write 5-6 words in each line only and not more than that.
2. Make sure the subject line is concise and meaningful to the recipient…not just a generic “Response from Marketing Team” But also be careful that it doesn’t look like spam.
3. Have one subject per paragraph. Mention this separately by blank lines, so that its easy to read and understand.
4. Be brief. Use as few words as possible to convey your message. More is not better when it comes to email. An email is not perceived as an electronic letter.
5. Use simple, declarative sentences. Write for a third or fourth-grade audience, particularly if you’re creating templates that are sent automatically. You do not know the education level of your sender or the sender’s level of comfort with the English language.
6. Be sensitive to the tone of the original email. If the sender is upset because of an error on your part, acknowledge the error. Clearly state what you are doing to correct the situation.
7. Make sure you answer all the questions posed in the original inquiry. A partial answer frustrates the sender and results in additional contacts. It also makes the company sending the response look inept.
8. Make it clear what actions you will be taking next and when the writer can expect the next contact from you.
9. Don’t ask for an order number/case number or any old information which you remember out of your mind only when one is included in the original email…sounds pretty basic, but sometimes people miss very obvious info in email.
10. Don’t just tell the receiver to go to your web site. In many cases, they have already been to the web site and couldn’t find the answers they were looking for. If you want them to go back to the web site, provide a direct link to the exact information the reader needs.

Achieving The Appropriate Tone in Email

Are your email messages too casual? Or, are they too formal? Are you using the appropriate tone?

Email messages are different from typed letters. You can’t be “too” formal in a letter. In an email, too formal looks silly. What’s the appropriate tone for an email? — slightly more casual than a letter. Yet, there’s a fine line between being too relaxed and too stiff.

To some degree, the attitude and culture of your company will dictate the amount of formality necessary. For example, floral shops and hotels won’t be as formal as a bank or law firm.

As you compose the message, consider the person who will be reading it. Know your audience.

The job gets easier when you’re replying to a message. You can already see the tone of the sender. All you have to do is match that tone.

When in doubt, strive for a tone that is professional, yet conversational. One easy way to achieve a conversational tone is to use contractions (I’ll, we’ll, he’s, she’s).

Also, it’s acceptable to use pronouns. In conversation, we use the words “I, we, you.” So, use these in emails. For example, “It is suggested . . . “ sounds very stiff. Instead, try, “I suggest . . .”

Be careful with the pronoun “I.” Using too many can be perceived as egotistical. You don’t want to appear pompous. If you notice an abundance of “I’s,” try rewriting every other sentence. This will create variety, and that pesky personal pronoun won’t be as obvious.

Email is a great form of communicating. Just remember that your old typed- letter writing style should be adapted so your messages don’t sound stilted and stiff. On the other hand, email is NOT a license to be sloppy. The most effective email messages find a happy balance. They have a conversational tone.

As a whole, just always remember that your e-mails should be about the subscriber and the customer. Focus on referring to them as “YOU” and sharing with them how your email content can benefit THEM. Don’t mention what’s in it for you, just for the reader.

A Healthy Dose of Trust Works Wonder With Your List

While the rest of the world have developed many barriers and protection to keep their email accounts spam-free, there are also those that sign up to receive emails that promote various products, and services and their sites. This is mainly because these opt in subscribers wants to know more about what these sites are offering and can be beneficial for them. They expect to be kept posted on what they are interested in and whats new in the market or field they have chosen.

Businesses would be so lucky to have these kinds of customers, the basic element needed to get these type of people is, trust. When your customers trust you, they will reward you with their loyalty. Many internet users have gone to great lengths in protecting their email accounts from spam mail. Some free-mail internet providers and internet service providers offer spam protection while there are also some internet based companies that screen your mails for you.

With an opt-in subscriber mail list, the email you send containing your promotional materials such as newsletters, catalogues and marketing media will go through. Your intended recipient will be able to read and view what you have sent, making it a successful transfer of information. To be able to be allowed to do so, you will need permission from your recipient, to get this permission; you need to be able to get their trust. With the great lack of disregard for privacy on the internet, getting the trust of an internet user, you do not personally know is a big achievement.

To build a good opt-in subscriber list you need people to trust you, for a faster and quicker build-up, you need to get your opt-in subscribers to trust you quickly. The faster you build your opt-in list the faster word about your site and company gets to be spread. The bigger the scope of your opt-in list, the more traffic you get, which means more profits. Its easy maths if you think about it. Getting the numbers is not that simple though, or maybe it is?

Getting the trust of your clientele should not be so hard, especially if you do have a legitimate business. Getting your customers trust should be based upon your expertise. People rely on other people who know what they are talking about. Gather all the knowledge and information about your business.

Frankly, if you decide to go into a business, you most probably already have an interest in it. Like how many basketball players become coaches, you don’t really venture into something you don’t have any interest in.

Show your clients that you know what you are talking about. Provide them with helpful hints and guidelines that pertain to what you are selling. Talk about how to install a roof if you’re selling roofing materials or provide articles on insurance settlements if you are a settlement lawyer.

You do not have to be a big corporation to make use of an opt in list. If your customers see you as someone who knows what he is doing and saying, they will trust you quickly.

Be true to your customers, if you want to hype up your products and services, provide guarantees. The more satisfied customers you get, the bigger probability there is, that they will recommend you.

Generally, people will trust someone they know, when that someone recommends you, then you’re a shoo-in. They will go to your site and check it for themselves and be given a chance to experience what the others have experienced from you, so make sure to be consistent in the service you provide.

Another tip in getting a customer to trust you quickly is to provide them an escape hatch. Show them that you are not there to trap them.

Keep a clean list that would enable them to unsubscribe anytime they want.

Elaborate your web form by providing information on how to unsubscribe from the list. Guarantee them that they can let go of the service when ever they want to. Many are wary that they may be stuck for life and would have to abandon their email accounts when they get pestered with spam.

Email Service responders

Convertkit

ConvertKit was created to help “creators”, like vloggers, bloggers, influencers and other course creators. Their email automation can be created very easily, along with tagging and segmentation with your list. 

You can use Convertkit to create forms that you can embed on your website and landing pages that can act as standalone pages. These landing pages are great, especially for content creators who don’t have their own websites yet. They can easily start collecting email addresses through the landing pages using Convertkit. 

One of the best things about Convertkit is, they have just released a new plan, which is completely free. You can use the free plan for a list with up to 1,000 subscribers. You won’t be able to use some features but you can easily start building your list with the main features the free plan comes with. 

Mailchimp

MailChimp is a popular email marketing tool for people that have just started their online businesses. MailChimp is one of the leading email marketing services out there. It is constantly changing and adding new features. There are social media integrations, and you can create landing pages easily by using many of their templates. 

One downside I find with MailChimp is that most of the emails are quite design-heavy. Even if you trim down the design elements, a lot of email software like Gmail and Hotmail tend to flag emails coming from MailChimp as spam. 

The free plan allows you to have up to 2,000 subscribers and send up to 10,000 emails per month. 

GetResponse

GetResponse is an email marketing software with additional tools like landing page creator, and you can also host your webinars directly through GetResponse. It is easy to use, with a drag-and-drop builder.You can segment your list using GetResponse along with A/B testing and other integrations. They have a feature called Perfect Timing, sending out emails at certain times of the day to increase engagement.  

GetResponse offers great support and it is very easy to use. The basic plan for up to 1,000 subscribers is 15 USD a month and you can start today with their 30-day free trial. 

ActiveCampaign

The thing that ActiveCampaign doesn’t offer is the ability to create landing pages. The dashboard can be a little difficult to understand since it doesn’t provide the visual builders that some other email autoresponders offer. 
ActiveCampaign starts from 15 USD/month for up to 500 users.

Don’t worry if your site looks bare for now. Over the next several days, you’ll be hard at work creating content that will go on your new site, your social media accounts, and other relevant platforms for your content!

Conclusion

Remember that when you get the trust of your clients do not lose that trust. Because if you do anything with their email addresses like sell them or give them out, you will lose many members of your list as well as potential members. The true quickest way to gain the trust of your subscribers is when you are recommended by someone they trust.

It’s important that you focus on the subscriber/reader/customer, as opposed to sharing the benefits for YOU to email them. If you use words like “YOU” and avoid words like “I” and “me” you will find that your readers are far more likely to interact with you and trust you.

Everything outlined in this report is, of course, just scraping the service of interacting with your subscribers and improving the value of your email content.

Always analyze your results, and study others in your niche or market that you see having a lot of success. Adapt their methods to your own, and constantly work towards improving the content and the relationship that you have with those on your list. In turn, you will reap massive benefits.